FORWARD PLAN

4 July 2022- 6 November 2022

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
Active Travel Programme	11
Allocation of underspend from Public Health Grant	6
Application for Community Right to Bid under the Localism Act 2011	5
City Centre Access – Action Plan Update	24
City Centre Access – Security Measures – update including tender return	25
Directorate of Place 2022/23 Transport Capital Programme – Consolidated Report	10
Flood Resilience Innovation Programme Delivery Stage Approval	16
Hackney Carriage Licences	22
Housing Investment Paper	20
Inspection of Local Authority Children's (ILACS) and Action Plan	21
Micromobility Trial Update	12
Quarterly Economic Update	13
*Quarterly Economic Update	28
Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)	14
Retrofit programme – Housing Revenue Account (HRA) action plan update	9
Supplemental Substance Misuse Treatment and Recovery Grant	7
Update on Community Asset Transfer Affecting Community and Parks Assets	27
York Dementia Strategy	18

<PI1>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		11/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Application for Community Right to Bid under the Localism Act 2011
Description:			Purpose of Report: Presents applications to renew the listing of The Royal Oak Public House, Copmanthorpe and The Grey Horse Inn, Public House, Elvington, as assets of community value. The Executive Member will be asked to make a decision on whether the above properties should be added to the list of assets of community value.
Wards Affected:			Rural West York Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Place
Contact Details:			Tim Bradley tim.bradley@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			By correspondence with all parties involved.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Executive Member for Health and Adult Social Care
Meeting Date:		13/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Allocation of underspend from Public Health Grant
Description:			Purpose of Report: Due to some business as usual activities not taking place throughout Covid-19 there was an underspend within the public health budget. Public health activity is funded from a grant allocated by the Department of Health and Social Care and must be used according to the grant conditions set out. This report proposes how £250,000 of underspent grant monies will be spent on public health activity.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health and Adult Social Care
Lead Director:			Director of Public Health
Contact Details:			Sharon Stoltz, Director of Public Health sharon.stoltz@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Public Health DMT Executive Member briefing meeting Senior Team meeting
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Executive Member for Health and Adult Social Care
Meeting Date:		13/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Supplemental Substance Misuse Treatment and Recovery Grant
Description:			Purpose of Report: The report will give an overview of how the council will allocate resource from the Supplemental Substance Misuse Treatment and Recovery Grant over 2022/23, and its outline intentions for 2023/24 and 2024/25. This will support the national 10 year Drugs Strategy ‘From harm to hope’ published in December 2021. The strategy sets an expectation that local delivery of the Grant will be overseen and facilitated through a local partnership structure, and this will be described in the report. Background information: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1079147/From_harm_to_hope_PDF.pdf https://www.gov.uk/government/publications/extra-funding-for-drug-and-alcohol-treatment-2022-to-2023/additional-drug-and-alcohol-treatment-funding-allocations-2022-to-2023
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health and Adult Social Care
Lead Director:			Director of Public Health
Contact Details:			Sharon Stoltz, Director of Public Health sharon.stoltz@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Public Health DMT York Drugs and Alcohol Partnership Executive Member briefing meeting
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive Member for Housing & Safer Neighbourhoods
Meeting Date:		14/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Retrofit programme – Housing Revenue Account (HRA) action plan update
Description:			Purpose of Report: To provide an update to the Executive Member on our emerging retrofit action plan to support energy efficiency improvements in council homes. The action plan is being created alongside our existing capital investment programme to improve the thermal comfort of our housing stock and to help tackle issues of fuel poverty. The report is an update on the council housing opportunities, a final all tenure retrofit action plan will be brought before Executive later this year. The Executive Member will be asked to note progress and actions required to complete the all tenure retrofit action plan.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Andrew Bebbington, Housing Development Co-ordinator andrew.bebbington@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant officers and members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/07/22

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		19/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Directorate of Place 2022/23 Transport Capital Programme – Consolidated Report
Description:			Purpose of Report: Addition of carryover funding from 2021/22 into the 2022/23 Transport Capital Programme, and amendments to scheme allocations where required to reflect latest cost estimates and scheme progress. The Executive Member is asked to approve the carryover schemes and funding from the 2021/22 capital programme, and amend the current budget for the 2022/23 capital programme.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/09/22

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		19/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Active Travel Programme
Description:			Purpose of Report: This report will present information relating to individual schemes within the Active Travel Programme and ask for decisions relating to the next steps. It will include related information necessary to assist in those decisions, such as an overall budget summary of the programme, and updated timescale estimates. The Executive Member will be asked to approve the individual recommendations for each scheme presented within the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Christian Wood, CCTV Manager christian.wood@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Each individual scheme within the report is at a different stage of consultation and the report will detail the consultation approach for each scheme where relevant.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/09/22

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		19/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Micromobility Trial Update
Description:			Purpose of Report:  The report will update the Executive Member on the Department for Transport (DfT) micromobility (escooters and ebikes) trial. This will include the outcomes to date on the trial, an update on the Department for Transport position on the trials and will put forward some options in terms on how the trial will be taken forward when the current arrangement ends in the autumn. The Executive Member will be asked to note progress of the trial to date and will be asked to consider options and approve an approach to be taken forward after the current trial ends in the autumn.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The current provider have developed an evidence base in terms of engagement with service users and the public. A formal process will be undertaken in terms of any changes to the TRO.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/06/22

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		26/07/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/09/22

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)
Description:			Purpose of Report: The report provides an update on the city-wide, statutory consultation undertaken in 2021 on the potential designation of targeted Additional Licensing Scheme for HMOs with 3 or 4 occupants within the wards of Hull Road, Guildhall, Clifton, Fishergate, Heworth, Micklegate, Osbaldwick & Derwent, and Fulford & Heslington and set forward options to determine whether to designate an additional licensing scheme. The Executive will be asked to determine whether to designate an additional HMO licensing scheme. Decision due date for Executive changed from 19/05/2022 to 16/06/2022.  Reason: Officers are still awaiting the report which analysis the data from the two consultation exercises and therefore unable to present the report for the May meeting. Decision due date for Executive changed from 16/06/2022 to 28/07/2022.  Reason: Further detailed work and analysis is required to be undertaken which cannot be completed in time for the June’s Executive.
Wards Affected:			Clifton Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Heworth Ward; Hull Road Ward; Micklegate Ward; Osbaldwick and Derwent Ward
Report Writer:			Ruth Abbott, Michael Jones		Deadline for Report:				18/07/22
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Michael Jones, Head of Housing Delivery and Asset Management, Ruth Abbott michael.jones@york.gov.uk, ruth.abbott@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:			Formal City wide Public Consultation with online survey and stakeholder meetings
Consultees:
Background Documents:				Results of the consultation on additional licensing for Houses in Multiple Occupation (HMO)
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Flood Resilience Innovation Programme Delivery Stage Approval
Description:			Purpose of Report: City of York Council have been awarded funding through Defra’s Flood and Coastal Resilience Innovation Programme, as one of 25 nationally funded schemes, the six year programme will develop a range of incentivised natural flood risk management opportunities across the River Swale, Ure and Nidd catchments. These measures will deliver flood resilience and climate change mitigation outcomes for York and North Yorkshire communities. The report will update the Executive of the development of the project since the 21 June 2021 Executive paper, the business case development and approval from the Environment Agency and Defra. The report will outline the procurement and governance strategies and arrangements that will be in place and the ways in which they will be delivered through partnership working with a wide range of partners across the river catchment. The Executive will be asked to consider the updates detailed in the report and endorse the approach to governance and partnership working for the delivery phase of the project.
Wards Affected:			Acomb Ward; Bishopthorpe Ward; Clifton Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Heworth Without Ward; Holgate Ward; Hull Road Ward; Huntington and New Earswick Ward; Micklegate Ward; Rawcliffe and Clifton Without; Strensall Ward; Westfield Ward; Wheldrake Ward
Report Writer:			Steve Wragg		Deadline for Report:				18/07/22
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:			Development of business case in line with Environment Agency and Defra processes and sign off and approval via the funders review and assurance channels. Ongoing reporting and consultation via quarterly Decision Session meetings with the Executive Member for the Environment and Climate Change. Procurement and legal input from Council officers, development of governance approaches with partners – NYCC, national parks, rivers trust etc.
Consultees:
Background Documents:				Flood Resilience Innovation Programme Delivery Stage Approval
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			York Dementia Strategy
Description:			Purpose of Report: Work has been underway for some time to develop a Dementia Strategy for the City of York and there has been significant engagement with people with lived experience, carers and families of people with dementia to understand the current environment and the ambition for Dementia support in the future. A draft Strategy is currently under consultation across system partners, and will be presented to the Health and Adult Social Care Policy and Scrutiny Committee on 5 July 2022. This report will bring a final Dementia Strategy to Executive for consideration. Members are asked to sign off on the implementation of a 5 year Dementia Strategy for the City.
Wards Affected:			All Wards
Report Writer:			Jamaila Hussain		Deadline for Report:			18/07/22
Lead Member:			Executive Member for Health and Adult Social Care
Lead Director:			Corporate Director of Adult Services & Integration
Contact Details:			Jamaila Hussain, Corporate Director of Adult Social Care and Integration jamaila.hussain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			This Strategy has been through protracted consultation with the public and with interested parties across the health and social care economy. There is an established Dementia Strategy Working Group which has membership from CYC, Health, the Community and Voluntary Sector, organisations who provide care and support to people with Dementia, and people with lived experience. The Strategy has had oversight from the Health and Wellbeing Board, and its sub-group the Ageing Well Partnership.
Consultees:
Background Documents:				York Dementia Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Housing Investment Paper
Description:			Purpose of Report: The report seeks Housing Revenue Account investment to refurbish existing council stock at Bell Farm pods and Glen Lodge Independent Living Accommodation. The paper also seeks support to install wifi in communal areas of Independent Living Schemes across 9 locations in the city. Executive will be asked to: - Support significant refurbishment at both Bell Farm and Glen Lodge - Agree the budget for this work to be carried out - Agree that residents will need to be decanted from their homes during the works - Agree the investment to provide wifi in communal areas of 9 independent living schemes across the city.
Wards Affected:			Clifton Ward; Dringhouses and Woodthorpe Ward; Fulford and Heslington Ward; Heworth Ward; Micklegate Ward; Osbaldwick and Derwent Ward; Westfield Ward
Report Writer:			Sophie Round		Deadline for Report:			18/07/22
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Sophie Round Sophie.Round@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultation has taken place with Housing Management, Building Services, Property Services, Legal & Procurement.
Consultees:
Background Documents:				Housing Investment Paper
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Inspection of Local Authority Children's (ILACS) and Action Plan
Description:			Purpose of Report: This report presents the outcome of the Ofsted inspection of Children's Social Care under the Inspection of Local Authority Children's Services (ILACS) framework and the subsequent action plan. The Executive will be asked to agree the Ofsted Action Plan.
Wards Affected:			All Wards
Report Writer:			Niall McVicar		Deadline for Report:			14/07/22
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Jamaila Hussain, Corporate Director of Adult Social Care and Integration jamaila.hussain@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:	It is significant in terms of its effect on communities
Making Representations:
Process:
Consultees:
Background Documents:				Inspection of Local Authority Children's (ILACS) and action plan
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Hackney Carriage Licences
Description:			Purpose of Report: This report advises the Executive of the ‘unmet demand’ survey which has been undertaken with regards to hackney carriage vehicles and the decision of the Licensing Committee on 7 June 2022 to recommend to the Executive (and Council in due course) that nine hackney carriage licences be issued, bringing the total up to 190, and that these be issued to the type of vehicle identified below. The Executive will be asked to recommend to Council that the nine licences be issued to wheelchair accessible vehicles, which are also fully electric or plug in electric hybrid, and black in colour in accordance with Option 1.
Wards Affected:			All Wards
Report Writer:			Matthew Boxall		Deadline for Report:			18/07/22
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Matthew Boxall, Head of Public Protection matthew.boxall@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Unmet demand survey includes observation of the ranks plus consultation through questionnaires with the public waiting, plus the wider public generally (including passengers with a disability) and the trade through on-line surveying. Local businesses were also consulted as part of the unmet demand survey. As noted above, the public (including passengers with a disability) and the trade as well as local businesses that rely on the taxi trade.
Consultees:
Background Documents:				Hackney Carriage Licences
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			City Centre Access – Action Plan Update
Description:			Purpose of Report: The report will provide an update on the Levelling Up and Regeneration Bill and future of pavement café licenses. An update on progress of the Action Plan approved at November Executive as part of the Strategic Review of City Centre Access. The Executive will be asked to consider the regulatory arrangements for Pavement Café Licenses and consider progress and next steps in the delivery of the Strategic Review of City Centre Access Action Plan.
Wards Affected:			All Wards
Report Writer:			Dave Atkinson		Deadline for Report:				14/07/22
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:		It is significant in terms of its effect on communities
Making Representations:
Process:			The Action Plan was consulted upon. Any new guidance for determining Pavement Café Licenses will need consultation upon.
Consultees:
Background Documents:				City Centre Access – Action Plan Update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		28/07/22
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			City Centre Access – Security Measures – update including tender return
Description:			Purpose of Report: The report will provide an update on progress of the proposed security measures (Hostile Vehicle Measures) scheme. The proposed scheme is being tendered and prices should be returned by the time of the meeting, it will detail any cost pressures since the last forecast and give more certainty on cost. The report will provide an update on the scheme including the procurement process. The report will inform Members about the programme of work and what can be achieved in the months ahead. Given that Christmas 2022 is approaching, the project team will confirm the contractors assessment of what is deliverable and what temporary arrangements will be needed. The report will ask Members to note progress on the scheme and give delegated authority for the Director of Environment, Transport and Planning to accept the winning tender in order to make an award to the contractor to commence work in line with the anticipated programme.
Wards Affected:			Guildhall Ward
Report Writer:			Gary Frost, Catherine Higgins		Deadline for Report:				18/07/22
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Gary Frost, Major Transport Project Manager, Catherine Higgins, Engineer (Transport Projects) Sustainable Transport Service gary.frost@york.gov.uk, catherine.higgins@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:			Consultation Process: Consultation on the HVM project and the Traffic Regulation Order changes have been reported to previous meetings. No further consultation has been conducted. Although businesses directly affected by the trial holes at the proposed location of the measures, were contacted prior to this work starting. Further contact will follow as the construction programme is developed. The general public, key stakeholders and statutory consultees – all reported previously. As the construction programme is developed a communications plan will follow to include general publicity as well as targeted contact with those directly affected by the works and the restrictions that will be enforced by the measures.
Consultees:
Background Documents:				City Centre Access – Security Measures – update including tender return Part Exempt notice - City Centre Access – Security Measures – update including tender return -
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/09/22

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/09/22
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Update on Community Asset Transfer Affecting Community and Parks Assets
Description:			Purpose of Report: This report presents the responses received, following publication of the Notices, under Section 123 of the Local Government Act 1972 for the disposal of council assets which are located within open spaces. Responses have been received in respect of properties at; 159 Mount Vale; 103 Heslington Road; Land at Mayfields South; Rowntree Park Tennis Pavilion & Land at Chapmans Pond. The report makes recommendations in reply to those representations made and seeks a decision from the Executive on those recommendations. The Executive will be asked to note the comments received, and continue with the disposal of the assets
Wards Affected:			Dringhouses and Woodthorpe Ward; Fishergate Ward; Micklegate Ward
Report Writer:			Dave Meigh		Deadline for Report:			05/09/22
Lead Member:			Executive Member for Culture, Leisure and Communities, Executive Member for Finance and Performance
Lead Director:			Corporate Director of Place
Contact Details:			Tim Bradley, Nick Collins, Head of Property, Dave Meigh tim.bradley@york.gov.uk, nicholas.collins@york.ov.uk, dave.meigh@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			None, the paper is a result of consultation carried out through the statutory Press notices
Consultees:
Background Documents:				Update on Community Asset Transfer Affecting Community and Parks Assets
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							03/10/22

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		01/11/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						21/11/22

</PI18>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>